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[5 Ways] How to Import iPhone Contacts to Outlook

Axel Nash

Written By Axel Nash |

Query: “I want to import all my iPhone contacts into Outlook... [I] have been searching for white papers, to no success. If you have done this on your own, please provide [the] steps. Thanks.”

Indeed, the processing of transferring contacts from iPhone to Outlook is a concern many users have. For this, you can use different routes like using iCloud or Settings. Alternatively, you can use an app to transfer iPhone contacts to Outlook. Here, we cover all these details, so go ahead and learn about the different techniques to use.

import iphone contacts to outlook

Export iPhone Contacts to Outlook on Computer

Multiple tactics and processes are available for users to directly or indirectly import iPhone contacts to Outlook. Learn about the right solutions for doing this action through the PC.

Method 1: Transfer iPhone Contacts to Outlook with 1-Click [Best Choice]

The best method to import/export iPhone contacts to Outlook is using the MobileTrans app. You can import/export contacts, merge duplicates, and transfer contacts between devices, and more.

MobileTrans - Contact Management

Best Tool to Manage Your Contact!

  • • Export contacts from your phone to Outlook on a PC and vice versa.
  • • It allows importing/exporting functions for CSV and VCF files.
  • • Backup more than 18 types of data, including contacts, to the computer.
  • • Delete duplicate contacts on your iPhone, Android, or Windows Phone.
  • • Transfer data like contacts, photos, and more between 6000+ phones.
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How to Do This?

Step 1: Install MobileTrans on your Windows PC. Run the app to launch.

install mobiletrans

Step 2: Click on the More Module to proceed.

Step 3: Select the “Contact Management” option from the list.

contact management

Step 4: Connect your iPhone device to the PC via a cable.

Step 5: The software would scan the connected device and display all available contact.

dispaly all availiable contact

Step 6: Click the Import button. It allows contact import from Outlook, Windows Address Book, CSV files, and vCard files. And choose Outlook here.

click on import button

Step 7: Choose the account your need to import contact into. And wait for the process to be finished.

That's it! Now you can view your iPhone contacts on Outlook. Use MobileTrans now to quickly transfer iPhone contacts to Outlook and more for your contact management.

Method 2: Transfer iPhone Contacts to Outlook via iTunes

iTunes is the default data management platform, so you use it to sync iPhone contacts with Outlook. If the contacts' syncing feature is active, access the Settings menu of iPhone > [your name]. Find the toggle for iCloud Contacts and turn it towards OFF.

How to do this?

Step 1: Use a USB cable to connect the iPhone device to your computer. The iTunes app would run automatically. Alternately, open it through the Home Screen if the application does not launch by itself.

Step 2: Choose the “Device” tab and click the “Info” option.

Step 3: Put a checkmark beside the “Sync Contacts With” choice on the next screen.

Step 4: Choose Outlook among the options.

Step 5: To sync every contact in the iPhone, you should press the “All Contacts” choice on the screen. On the other hand, click on “Selected Groups” to sync specific grouped contacts.

click on selected groups

Step 6: Press the Apply Button to begin transferring contacts from iPhone to Outlook.

Step 7: After this, access Outlook > Contacts. See all the contacts that were transferred.

Additional Note: For Microsoft Exchange Server users, if your account is active and you have 500+ contacts, they would not sync properly into iTunes. Enable the Cached Exchange Mode to handle this issue.

Method 3: Transfer Contacts from iPhone to Outlook via iCloud

Many users sync their iPhone data like Contacts into iCloud. You can use it to export phone contacts to the cloud-based platform and, from there, import iPhone contacts to Outlook directly. For this, you must first convert the VCF format files to CSV files since only the latter is compatible.

How to do this (Exporting Contacts via iCloud):

Step 1: Open your preferred browser on your PC. Open the official site.

Step 2: Sign in using your registered Apple ID/password.

Step 3: Select the “Contacts” option from the provided services list.

select contacts

Step 4: On the next screen, tap on the gear-shaped icon on the far-left side of the bottom part of the window. For exporting all contacts, click on the “Select All” choice.

Choose specific contacts for transferring contacts from iPhone to Outlook using the Shift + Ctrl keys.

Step 5: Click on the gear-shaped icon once more. Select the “Export vCard” option for downloading all contacts into your device.

gear shaped icon

How to do this (Converting vCard - CSV file):

Step 1: Go to a vCard / VCF to the CSV converter site.

Step 2: Click the “Choose File” or “Insert File” option to add the exported vCard file.

Step 3: Make specific choices like Encoding and Format settings > Save.

Note: You can also use Gmail for help, which supports importing vCard files and exporting contacts to Outlook CSV format.

How to do this (Import Files to Outlook):

Step 1: Access the Outlook application on the PC and open the File tab.

Step 2: Choose the “Open & Export” button, and select the Import/Export choice.

select import/export

Step 3: On the next window for Import and Export Wizard, choose the “Import from another program or file” option. Press the Next button.

press the next button

Step 4: Click Comma Separated Values > Next.

Step 5: Press the Browse button and choose the Contacts file. Then, select the desired option and click on the Next button.

click on next button

Step 6: Under Select Destination Folder, choose Contacts > Next.

choose contacts

Step 7: Start the importing processing by clicking on Finish. The Import Progress box would automatically close when the transferring process ends. Then, click on the People icon on the Outlook homepage to verify if all contacts are imported.

MobileTrans - Contact Management

Easily import contacts from VCF or CSV files to your mobile devices. Merge duplicate contacts in one click.

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Import iPhone Contacts to Outlook on iOS Devices

Besides transferring contacts from iPhone to Outlook via PC devices, there are techniques available to do this directly via iPhones/iPads.

Method 1: Sync iPhone Contacts with Outlook Using Settings

It is possible to sync the contacts on iPhone directly to Outlook via Settings. However, keep in mind that this method does not discriminate between different active accounts and would mix all available contacts.

How to do this?

Step 1: On your iPhone device, open the Settings menu.

Step 2: Go to the “Password & Account” option.

go to the password account

Step 3: Click on Add Account >

Step 4: Log into your registered Outlook account.

Step 5: On the next screen, activate the switch for Contacts, Email, Calendar, and Reminders.

activate the switch for Contacts

All contacts will sync automatically to your account.

Method 2: Sync Contacts from iPhone to Outlook via Exchange

You can use this tactic to import iPhone contacts to Outlook or export them if you are operating via an internal corporate network. So, group users, like members of a business, can work with an Exchange Server for syncing the contacts.

How to do this?

Step 1: On your device's home screen, click on the Settings app. Then, select “Mail, Contacts, Calendars” from the list.

click on the settings app

Step 2: For first-time users setting up their items, choose the Exchange option. If not, click on the Add Account button and choose Exchange.

choose the exchange option

Step 3: Add your email address, username, and also password. Proceed by clicking Next.

Step 4: Either choose “Configure Manually” or “Sign in” to connect with Exchange Server.

For account owners with modern authentication, clicking on the “Sign in” option would start a customized authentication workflow.

start a customized authentication workflow

If you choose to Configure Manually, you must use the Basic Authentication workflow for account setup. Then, add your email password > Next. For adding more server information, refer to the data available under Exchange Server Administrator.

Step 5: Choose the contact types for syncing and click on the Save button to import iPhone contacts to Outlook.

choose the contact types


Indeed, you can use software like MobileTrans to find and import/export all or selected iPhone contacts to Outlook. It is the best for non-tech savvy users.

Otherwise, directly access the Settings menu from your device or use your iTunes or iCloud account. If multiple members use the same network, you can sync contacts from your iPhone into Outlook with Exchange Server instead.

Finally, choose the method that best works for you.

MobileTrans - Contact Management

Easily import contacts from VCF or CSV files to your mobile devices. Merge duplicate contacts in one click.

Try it Free Try it Free
safe Downloadsafe & secure

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Axel Nash

Axel Nash

staff Editor