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Everything about OneDrive You Should Know

Nowadays, people often run out of their device storage, moreover, high-end flagship devices often don’t come with SD card slot facilities. In that case, people often have to rely on cloud storage facilities from various providers. These include iCloud from Apple, Google Drive, OneDrive from Microsoft. But, many people don’t know everything about these cloud facilities. If you are facing the same problem, then this is just the article for you. Keep on reading it to know everything about OneDrive.

Part 1. What is OneDrive?

OneDrive can be defined to be Microsoft's online cloud storage platform. It was known as SkyDrive, but it was rebranded in early 2014, due to a trademark issue raised by a UK based broadcaster. OneDrive is integrated into Windows 8.1 and available as an app on Windows Phone, Windows, Xbox, iOS, Android and even on the web. Using OneDrive, users can store photos, documents, videos and all file types to this platform. Although, this app doesn’t come preinstalled with the operating systems like Windows 8.1 and has to be downloaded separately. However, Microsoft allows all the users to sync their photos, videos, and settings synced with their OneDrive account.

Part 2. How to access OneDrive

If you want to know everything about OneDrive then there are few basic things that you must know. In this part we are going to discuss the most basic things related to OneDrive.

Sign in to OneDrive (OS: - Windows 10)

In order to use OneDrive, you have to sign in to your account on the PC. Follow the steps below to sign in to your OneDrive account.

Step 1. You have to double-click on the OneDrive icon in the system tray of the taskbar.

click on the OneDrive icon

Step 2. You will be shown the screen below. Now, you have to click the Sign in button.

Sign in Onedrive

Step 3. The system will ask you to enter your OneDrive or Microsoft account details, and then you have to click Sign in button.

enter details

Step 4. Now you will be shown the following screen, you have to click the Next button to use the default location to save the OneDrive folder, you can also select a location for the OneDrive folder by clicking Change location link and then selecting a new location.

click next to save

Step 5. The final step, on the computer, you have to select the folders that you want to Sync to your OneDrive folder.

select folder to sync onedrive

Now, you have to click Next button to complete the setup. Click the close button.

Sign out from OneDrive (OS: - Windows 10)

If you want to get rid of OneDrive, you just have to sign out of your OneDrive account, and the OneDrive folder will be automatically removed from your computer. Follow the steps given below to sign out of OneDrive account.

Step 1. You have to right-click on the OneDrive icon that will be located in the system tray area of the taskbar, and then you have to click Settings in order to open Microsoft OneDrive settings dialog.


Step 2. Now, you have to switch to the Accounts tab by clicking or tapping on Accounts tab.

Step 3. You have to click or tap the button labeled as “UnlinkOneDrive” button.


Step 4. As soon as the account are successfully unlinked, you will see the “Welcome to OneDrive” dialog with the “Sign in” button.

Welcome to OneDrive

NOTE: By Unlinking your OneDrive account, the system will sign you out of the OneDrive, and Windows 10 will no longer sync your OneDrive files.

In case if you also want to get rid of those files, then you have to open up File Explorer, click on the OneDrive icon that will be in the navigation pane, then select all files and finally click Delete key.

Part 3. Share or Embed Folders/Files

The easiest task on OneDrive is to share a File/Folder. Follow the steps given below to share a OneDrive file/Folder.

Go to the Web, now, right click on a file to get a shareable link.

Send the link by email, or share directly on Facebook (if that social network is connected to your OneDrive account).

Share or Embed Folders/Files

Embedding can be defined as displaying something, for example, the process of embedding a YouTube video on a Web page. To do this, you have to use the embedded command, the Embed command will generate HTML code, you can then use on it on a blog or webpage.

Part 4. How to Save All Office Files to OneDrive

OneDrive and Microsoft Office programs are highly linked. To use OneDrive as your default, save location, then you have to follow the simple steps given below.

First, you have to sign in to your OneDrive Account. While you are using MS Office, you can easily check whether you are signed in or not by one simple way.

sign in

After signing in, whenever you try to save a new document, the first option that will be visible is OneDrive. Click Browse and you'll get a list that will show the local OneDrive folders on your hard drive. Click the Pin icon next to any folder and it'll always be an be saved as the default location to save all your Office documents.

Part 5. How to get more space

As a default, OneDrive offers 5GB of free storage. However, the older users of OneDrive are able to claim 15 or even 25GB of free space. According to reports, there are a few ways to which you can add more free space on your OneDrive. A good example is: if you share this service some of your friends, you can earn up to 10GB free storage. On OneDrive, you can store any file type, as long they are not bigger than 10 GB each.

But, if you are really in need of additional space, OneDrive has a few storage plans (but attractive), you have to purchase for a monthly fee:

  • OneDrive Basic - 50GB for $1.99/month
  • OneDrive + Office 365 Personal for 1 user - 1TB for $6.99/month. This plan includes a full license for Office 365.
  • OneDrive + Office 365 Personal for 5 users - 1TB for $9.99/month. This plan includes a full license for Office 365, which can be installed and used by up to 5 users at the same time.

So, in this article, we discussed everything about OneDrive. OneDrive is presently one of the most popular storage sites. I really recommend all my readers to try out this amazing offering from Microsoft. Lastly, I hope that you really enjoyed reading this article on everything you should know about OneDrive!


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Nicola Massimo

Nicola Massimo

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